A good data-room software offers a secure and simple method to share sensitive data. It also lets companies monitor user activity and protect sensitive information against ransomware. It also comes with a variety of tools that ensure security of data throughout the duration of a project. This includes a sophisticated digital rights management system, file encryption and dynamic watermarking. Some vendors also offer landlines for phone support as well as multilingual interfaces that make cross-board collaboration easy for those who do not speak English.
Top-rated virtual datarooms have a variety reporting options that give users a better understanding of the information they share. Detailed reports show which documents are being viewed as well as the number of times they’ve been being accessed, and the types of users who are watching them. Other reports include a heat map, that displays which documents are most popular among participants, as well as an overview of group activities.
Apart from these features top data rooms also offer granular access permissions and two-factor authentication. They also permit you to restrict access to specific IPs and limit the length of time that users can access documents. The top-rated providers also have multiple levels of redaction that allow you to find and remove sensitive information from documents.
Some vendors provide customizable templates that let users customize the collaborative workspace. You can, for instance, add a dashboard image and logo, change the color of the user interface, and pick an invitation email template. These tools allow you to make the VDR more familiar to users, and make it easier to use. Some vendors provide AI-powered data redaction that makes it simpler and more accurate.